LOVE STORY
On Site Coordination + Management Services
For the couple who has already booked vendors and planned their wedding but need someone to manage the details of the special day.

COORDINATION

  • 12 Hours of Wedding Day Event Time 

  • Begin working with LexiLou Special Events One Month Prior to the Wedding Date

  • Walk through of chosen Ceremony + Reception Venue 

  • Two meetings with the Client to cover the following: 

    • 1st meeting is to review all the vendor contracts provided by the Clients and LLSE will begin to produce a detailed timeline of the wedding day

    • 2nd meeting is approximately a two-hour detail meeting with the client at the desired location 

  • Unlimited Correspondence during the one-month period

  • Review all Vendor Contracts signed and executed by Client

  • Contact and Meet (If Available) with Venue Site Overseer to go over contract details 

  • Confirm arrival times and execution times with vendors contracted by Client 

  • Review Catering Order provided by Client from the Catering Manager

  • Communicate load and unload procedures to vendors 

  • Confirm all vendor orders and quantities on rental items 

  • Confirm vendor appointments such as bridal make up and hair appointments and schedule accordingly 

  • Orchestrate Wedding Ceremony Rehearsal with Officiant. Bridal Party and Family 

  • Communicate and manage floor plans to catering and banquet personnel along with Vendors hired by Client 

  • Communicate song selections and List to Musicians and/or Disk Jockey

  • Attend Musicians and/or Disk Jockey sound check and review formalities with Master of Ceremonies and song selection

  • Work with Musician and/or Disk Jockey with Grand Entrance timing, First Dance, Cake Cutting, Bouquet Toss/ Garter Toss and Grand Exit 

  •  Provide the Photographer with a list of Special Requested photographs approved and requested by Client 

  • Distribute Client Approved detailed Timeline and Agendas to Vendors at least one-week prior to Wedding Date 

  • Direct and oversee ushers with seating and program distribution 

  • Assist with Day-of Design and styling, such as ensuring day of quality, correct placement of floral arrangements, guest book, table numbers, favor menu cards, seating cards etc. provided by Client hired vendors or Client

  • Assist Client with Marriage License Information 

  • Assist and distribute final payment and gratuities to vendors 

  • Provide professional advice prior to Wedding Date

$2,200 - $2,900

*** Includes 1-3 Assistants on wedding day, price based on guest head count and venue location**

  • Grey Instagram Icon
  • Grey Yelp Icon
  • Grey Facebook Icon

(562) 373 - 4100

info@lexilouspecialevents.com

LA | OC | SD | Destinations

WE MAKE YOU SHINE